Risk Assessment

Sign in to L8MS Risk Assessment with your email address and password, what the attempt counter means, and how long you stay signed in.

Set up two-factor authentication with an authenticator app and save your backup codes.

Enter the 6-digit code from your authenticator app at sign-in, or use a backup code if you don't have your phone.

Use Forgot password to have a temporary password emailed to you, sign in with it, then choose a new password.

Register a new organisation for a free L8MS Risk Assessment trial at signup.l8ms.com, confirm your email, and sign in to the example assessments set up for you.

Update your name, security question and password reset email, change your password, and reset your two-factor authentication.

Read the assessment activity figures, check your company standards, and work through upcoming assessment reviews from the home page.

Work through the five-step Create wizard - company and client, site, assessor, scope and comments, then date, reference and review - to start a new risk assessment.

Find an assessment in the Assessments list using search and column filters, open it, and change the status of several at once.

Understand the assessment overview page - the status bar, the client, site, assessor and reference & dates cards, the section tiles, scope and comments, alerts and the Excel extract.

What each assessment status means, how moving through them records checks and authorisation, and how the suggested review date works.

See your company's New and Review credit balances by assessment type and top them up on the Credits page.

Download blank templates and per-survey question sets as Excel or Word from the Survey Downloads page.

Download a blank template or the current records, fill a template in offline, and upload it to populate System ID, Assets, Surveys and other sections.

Add and edit the water systems on site - system number, reference and type - and import them from a spreadsheet.

Record every asset (calorifier, tank, outlet, TMV...) with its system, floor, location and temperatures, import the register from a spreadsheet, and put it in site-walk order.

Add, view, edit, copy, upgrade, download and delete the surveys that make up an assessment, and see completion and recommendation counts.

Answer each survey question, set the Legionella (LR) and General (GR) risk ratings, add a recommendation where needed, and use standard answers and recommendations.

Upload site photos, then work through them one by one - title, description, LR/GR rating, rotate and position - with Save & next and a filter for photos still needing a description.

Upload the photos that appear in the executive summary of the report and set the order they show in.

Generate the risk-scored executive summary sections from your survey answers, edit each section, and extract or clear the summary.

Build the control scheme from a template, add your own sections, edit each section's information and locations, view corrective actions, and extract to Excel.

Record the key individuals for the site and allocate each responsibility to a person with a frequency, building the list from a template or a spreadsheet.

Upload site drawings (PDF) and diagram sketches (PNG) into the right section, edit their title and description, and download them.

What the Legionella Risk (LR) and General Risk (GR) rating levels 0 to 4 mean and the action each one calls for.

From the assessment's Admin options page: change the client, site or date; copy the assessment; schedule a review; transfer it to another company; or delete it.

Pick a report from the list, filter by type, and download it as Word or PDF, watching the build progress.

What each part of the Administration menu is for: Customisations, Tools and Standards, and how the standard libraries feed into assessments.

Set your company address, report font, logo (and its printed size), Word report templates, and MFA rules.

Add, edit and delete users, set their user type, restrict what they see, and unlock an account.

Choose whether a user sees every assessment, only their own, or only those for particular clients and sites.

Keep reusable client, site and assessor records so they can be picked from the "Recent" lists when creating an assessment.

Maintain the drop-down option lists an assessor sees when recording systems and assets - per section, for your company or as an L8MS standard.

Create reusable blocks of report wording - scope of works, comments, competence, executive summary sections - and copy from the L8MS library.

Create, copy and edit custom report layouts, choose their sections and order, and pick the Word template each one prints with.

Open a survey template to view its questions, and control which companies each survey type is available to.

Create AOR profiles with sections and tasks, add show/hide rules, key tasks, Water Management Plan detail and test layouts.

Search across all of a company's assessments - assets, surveys, remedials, deadlegs, control measures - and export the matches as a report.

Create the control scheme templates assessors build an assessment's control measures from: measures, where they find their locations, exemptions, and the sections for each frequency.