How to manage users and roles

Administration › Users List lists everyone in the companies you administer. It is where people are added to BRS and given a role.

Add a user

1. Click Add New and choose the company at the top (Add To).

2. Enter their Email Address — this is their username. A Parent Email Address is only needed if they can’t receive email themselves; their emails go there instead.

   

3. Pick the Software Role — what they can do across BRS.

4. For engineers, tick Should this user have mobile access and choose the kind: Mobile Engineer, Mobile Basic, Mobile Plus or Mobile Barcode Only. This lets them use the L8MS BRS app.

5. Click Add. They are emailed their login details.

A user’s menu

Click a user to open their menu:

• Change Role — change their role, mobile access and comments. The same pop-up has Re-send (the account set-up email), Unlock Account (after too many wrong passwords) and Reset Security Answer.
• Restrictions — which sites they can use and what they can do on each: User restrictions.
• Data Entry — how many results they entered over a date range.
• Login Activity — their sign-in history.
• Delete User — removes them from that company. Someone in more than one company keeps their other roles.

Print List downloads the list.